The 5 Best Office Printers - Fall 2023 Reviews

The best office printer we've tested is the Brother MFC-L8905CDW. This all-in-one color laser model has nearly every feature you need: short warm-up time, fast printing speed, wide connectivity options, and an ADF-equipped scanner with single-pass duplex scanning. Plus, it produces incredibly sharp documents and is easy—and cheap— to maintain because the toner cartridges last a long time and are relatively inexpensive. You'll have to spend extra to replace the drum since it's a separate unit, but you won't have to do it often as it's usually good for around 30,000 prints.

If you find the MFC-L8905CDW too expensive and don't mind compromising on a few features, cheaper variants are available. For example, the Brother MFC-L8900CDW (or MFC-L8895CDW at Costco) performs identically but has a smaller display. The Brother MFC-L8610CDW also has an 8.5" x 11" flatbed scanner and doesn't support duplex scanning. You can see more details about the variants in the full review.

The one thing that laser printers aren't good at is photo printing. If your office needs to print photos, we recommend getting the Epson EcoTank Photo ET-8550 instead, an inkjet all-in-one with a refillable ink tank. It produces incredibly detailed and colorful photos and supports various paper sizes up to 13" x 19". The downside is that the scanner isn't as feature-rich, as it lacks an automatic feeder and duplex scanning. The cheaper Epson EcoTank Photo ET-8500 variant is a good choice, too. It performs identically to the ET-8550 but only supports paper sizes up to 8.5" x 11".

Our best upper mid-range pick is the Canon Color imageCLASS MF656Cdw. It's very similar to the Brother we recommend above, as it has all the same features and produce documents that look just as good. However, it doesn't print as quickly, and its printing speed varies depending on the connection type. It can print 22 pages per minute, but only via a USB or Ethernet connection, and even then, it's still slower than the Brother's 32 pages per minute. Scan speed is also slower but respectable at 14 pages per minute. If you don't need an ADF, duplex scanning, or fax functionality, you can save money with one of its cheaper variants, like the Canon Color imageCLASS MF654Cdw. You can see more details about the variants in our full review.

The Brother MFC-L2750DW is also a great option if you only need to print black-and-white documents. It produces high-quality documents, warms up quickly, and prints up to 36 pages per minute. Its cost per print is very low, as a regular toner cartridge gets you about 2,000 prints and is relatively cheap. Plus, since it's a monochrome printer, there's only one cartridge to replace. You'll have to replace the drum separately, though. The scanner only processes up to seven pages per minute through the feeder but supports single-pass duplex scanning. The main tradeoff is the lack of color printing, so you must be sure you won't need to print any color documents.

Our pick for the best mid-range office printer is the Brother MFC-J4335DW, an all-in-one inkjet model. It has USB and Wi-Fi connectivity and supports Apple AirPrint and Mopria Print Service, so you don't need to install drivers or third-party apps when printing from a mobile device. Its regular ink cartridges yield a large number of prints, around 2000 black and 800 color prints, and you can further increase the yield with XL ink cartridges. It prints black and color documents fairly quickly, and it takes about 11 seconds to warm up and get a single page out.

Unfortunately, although it has a scanner with an automatic document feeder, it doesn't support duplex scanning, so scanning double-sided sheets can be very time-consuming. It prints black and color documents exceptionally well but isn't the best choice for printing photos as printed pictures look grainy with washed-out blacks. It's compatible with Brother's outstanding mobile app, which allows you to print, scan, copy, perform maintenance tasks, and order supplies.

If you're on a tight budget, get the Brother MFC-J1205W, also known as the Brother MFC-J1215W at Walmart. This simple all-in-one inkjet model has a sturdy build despite its budget price, and its design allows for easy access to paper jams. It produces very sharp documents; it's just slow, as it can only print nine black or six color pages per minute. Unlike most budget printers, its page yield is high. Plus, the ink cartridges are cheap, meaning that the printer won't cost much to maintain.

As this is a budget model, there are a few downsides, like the lack of an automatic feeder and Ethernet connectivity. Also, it doesn't support duplex printing, meaning you'll have to flip the pages manually when printing double-sided sheets.

If your office needs a printer that supports tabloid-size paper, go with the Epson EcoTank ET-15000. This supertank model yields thousands of prints, and its replacement ink is cheap, making it a great choice for printing large posters in bulk. It can reproduce a wide range of colors and very fine details in photos and graphics, but its color accuracy isn't that great, and the photos look grainy. It doesn't take long to wake from sleep, prints fairly quickly, and supports automatic duplex printing. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service.